Last Updated: 21 July 2021
Preamble – Mission Statement
The 22nd Fleet aims to create a safe environment, free from harassment and discrimination, for creative writers to explore various universes and genres in a collaborative environment.
This Charter shall define the fundamental principles and systems of the 22nd Fleet (hereafter the “Fleet”), including the rights of all Fleet participants (the “Members”), the Fleet’s general structure, and the powers and limits of the Fleet’s leadership and officers (collectively the “Council” and “Officers”).
- Section 1 – Rights
- Section 2 – Structure
- Section 3 – Leadership and Officers
Section 1 – Rights
- The Fleet recognizes first and foremost that the Fleet is no greater than the assembled Members as they are the most valuable resource available to the organization. The Fleet leadership shall always strive to protect and serve its members, closely following them to meet their needs and wants as much as possible.
- All Members are entitled to an environment free of harassment and discrimination due to any personal characteristics including, but not limited to, ethnicity, age, religion, nationality, skin color, biological gender, gender identity, sexual orientation, disability status, veteran status, public and military service, and marital status.
- All Members shall be held accountable to the same standards as another Member, Leader, or Officer.
- All Members have the right to own their characters, the right to have their character respected by others, and the right to not have their characters used without their approval.
- All Members have a right to due process, and to submit grievances, and to see those grievances resolved; all without facing harm or recourse.
- All Members shall have the right to take a leave of absence from their roles and duties for a reasonable length of time when they have real life commitments they must attend to.
2. Game Managers
- A Game Manager (GM) shall possess full and total authority over their simulation (sim), operating under the right to administer their sim in the manner they see fit so long as it is aligned with the Fleet’s Charter and By-Laws.
- Each GM has the right to set the in-character ranks of their crew up to, but not above, the rank that the GM individually holds.
- Each GM has the right to accept players on to their sim, and the right to remove players from their sim.
- Each GM is free to create an individual rewards and honor system for their own environment.
- Each GM carries the sole authority to begin, end and alter the stories and plot on their sim in accordance with the overall plotline of the sim.
- Each GM has the right to due process, and to submit grievances, and to see those grievances resolved, all without facing harm or recourse.
- Each GM has the right to determine the gaming environment for their sim without it affecting or being affected by other sims in the Fleet.
Section 2 – Structure
1. Membership Definitions
- A “Member” is defined as any individual who actively participates as part of the 22nd Fleet Community such as:
- A member of a game (or “sim”) that resides in the 22nd Fleet.
- A member of our Discord Server.
- A contributor on our fiction/open writing platform.
- A member of one of our committees or groups offsite.
- A “Game Manager” (GM) is defined as the individual responsible to the 22nd Fleet for his/her/their game(s) as listed on the 22nd Fleet roster.
- Should a Game have more than one GM responsible for its operation, only one GM will be permitted to join the Council. This GM will be solely responsible to the Fleet unless alternative arrangements are made with the appropriate Division Head.
2. Official Documents of the fleet
- The 22nd Fleet By-Laws shall define the structures and procedures of the Fleet.
- If a conflict exists between the Charter and the By-Laws, the Charter shall be considered correct and the By-Law provision null and void.
- The 22nd Fleet Code of Conduct shall define behavior within the community in the effort of protecting the community and its members.
- All changes to the By-Law, Charter, and Code of Conduct must be documented and announced to the members.
- Changes to the By-Laws, Charter, and Code of Conduct will be proposed by a majority of the Officers for Council Review and Approval.
- All changes to the By-Laws must be accepted by a 50%+1 vote of the Council.
- All changes to the Charter, save for Section 1, must be accepted by a 66% vote of the Council.
- All changes to Section 1 of the Charter must be unanimous.
- The 22nd Fleet is divided into different divisions using a qualifier based upon genre, franchise, or other unique denominator.
- These divisions shall contain games that fit the description of the qualifier.
- A list of Divisions and their qualifier(s) shall be maintained in the by-laws.
- A Division can be formed with a minimum of two (2) games.
- Divisions shall be created or closed by a majority of votes cast by the CO Council
- Each division shall operate under the direction of the appropriate Officer.
Section 3 – Leadership and Officers
- Leadership of the Fleet shall be composed of the GM Advisory Council (the “Council”), the Officers, and the deputies of the Officers.
2. GM Advisory Council
- Every GM will be granted a single seat on the GM Advisory Council.
- Should the GM have more than one sim within the Fleet, then the GM will still only retain one seat.
- All GMs within a Division or Genre will automatically be added to all applicable committees pertaining to the Division and/or Genre.
- The GM’s sim must meet the Fleet’s activity requirements in order to remain on the Council.
- The Council’s primary functions will be to elect Officers to manage the day-to-day operations of the Fleet, recall Officers and elect replacements, and approve changes to the Charter and By-Laws.
- Council Members may suggest changes to the Fleet’s Structure and documents through the Chairperson or Vice-Chairperson, but proposals may not be sent to the Council at large.
- Unless otherwise noted, Officers shall be nominated and confirmed by the Council with a simple majority of votes cast by the Council. The operation of these votes shall be outlined in the By-Laws.
- Officers must be a Game Manager and must run a sim that has maintained an active status for at least six months within the Fleet.
- All Officers shall serve from January 1 to December 31 of a calendar year.
- All Officer positions, except for Vice-Chairperson, shall be subject to a yearly election process.
- Any Officer will be unable to serve in multiple Officer roles, unless in an emergency or vacancy.
- Any vacancy will be temporarily filled first by the Vice-Chairperson, until it is filled by an Officer elected by the Council.
- The primary focus of the Officers is to cultivate the community and encourage a positive and healthy environment for all players.
- Officers shall jointly be responsible for the day-to-day management of the Fleet through the individual management of their designated areas and through the joint discussion and address of issues, structural changes, etc. brought to the Officers’ attention.
- Officer positions include the Chairperson, Vice-Chairperson, Division Heads, and other Officers as established within the By-Laws.
- Should an Officer be appointed for a partial term (any term shorter than that of a calendar year), they shall still be subject to the annual election process.
- Officers shall be able to form a temporary committee (consisting of GMs and/or Members) to review and discuss potential changes to the Fleet’s Structure. Upon proposal of this change to the Council, the temporary committee shall be disbanded.
4. Division Heads
- Once a Division reaches four (4) active games, the Officers may recommend to the Council to appoint a Division Head.
- Division Heads must run an active game in the Division they oversee.
- Each Division Head is permitted to authorize a deputy when the Division reaches ten (10) games. The Division Head will be permitted to appoint additional deputies at each additional five (5) games thereafter.
- Division Heads shall be allowed to:
- Accept and reject new games
- Permit the transfer of external games into the organization
- Close a game and/or transfer ownership of a game to a new GM.
- Exercise any additional powers granted to them in the by-laws.
5. Chairperson and Vice-Chairperson
- A Chairperson will be nominated by and appointed by the Council with a 60% majority vote.
- Eligible candidates must have a simulation with at least six months of active status in the Fleet.
- The Chairperson shall function as a public servant and shall oversee the Fleet’s day-to-day operations.
- Any decision the Chairperson makes may be subject to a veto with a majority of votes cast by the Council.
- The Chairperson may appoint a Vice-Chairperson to assist in Fleet Operations, and that Vice Chair must be accepted by the Council by a majority of votes cast by the Council.
- Should a Chairperson or Vice-Chairperson be appointed for a partial term, they shall still be subject to reelection at the end of the term.
- Should the Chairperson be reelected for a consecutive term, their selection for Vice-Chairperson will still undergo a confirmation vote, even if the Vice-Chairperson is appointed for a consecutive term.
- Votes are granted to the Council at one per seat.
- Should any member of the Council operate more than one sim, that Council Member will not be granted additional votes.
- All matters before the Council, where applicable, or otherwise defined in the Charter or By-Laws, shall be decided by a majority of votes cast by the Council.
- All votes must be preceded by a discussion period, lasting a minimum of 48-hours. All discussion during this period will be limited only to the matter at hand.
- Following the discussion period, any member of the Council may call for a vote.
- Once begun, all votes shall remain open for a minimum period of 72 hours before being allowed to close.
- Members are free to abstain from voting. The number of votes required to pass will be reduced per the number of abstentions.
- Members may not cast a ballot for any vote directly involving themselves, such as appointment to a position.
- In the event of a tie, the Chairperson shall cast a tie-breaking vote.
- Any voting action taken by the Council requires a quorum. Quorum is defined as 50%+1 of the Fleet’s active leadership.
- The Quorum to modify the Charter, unless otherwise noted, is 75% of the Fleet’s active leadership.
- Each Officer may have only one vote.
- Officers must abstain from votes directly involving themselves, such as an appointment to a position.
- Any modification to the Fleet’s Structure will require a majority vote from the Officers prior to sending to the Council for review and approval.
- In the event of a tie, the Chairperson shall cast a tie-breaking vote.
- Unless an Officer is on leave, the Officer will be required to vote.
- The Council shall have the power to remove any Officer from office.
- The individual facing the removal vote shall not be allowed to vote.
- Officers may testify as to the effectiveness and character of the Officer facing removal, but all Officers be required to abstain during the removal vote.
- Regardless of the outcome of the vote, any sim the Officer or Chairperson leads shall not be banished or removed from the Fleet.
- The vote shall require a 66% majority and a 75% quorum in order to officially remove the Officer.