Last Updated: 26 February 2021
Preamble – Mission Statement
The 22nd Fleet aims to create a safe environment, free from harassment and discrimination, for creative writers to explore various universes and genres in a collaborative environment.
This Charter shall define the fundamental principles and systems of the 22nd Fleet (hereafter the “Fleet”), including the rights of all Fleet participants (the “Members”), the Fleet’s general structure, and the powers and limits of the Fleet’s leadership and officers (collectively the “Council” and “Officers”).
- Section 1 – Rights
- Section 2 – Grievances
- Section 3 – Structure
- Section 4 – Leadership and Officers
Section 1 – Rights
- The Fleet recognizes first and foremost that the Fleet is no greater than the assembled Members as they are the most valuable resource available to the organization. The Fleet leadership shall always strive to protect and serve its members, closely following them to meet their needs and wants as much as possible.
- All Members are entitled to an environment free of harassment and discrimination due to any personal characteristics including, but not limited to, ethnicity, age, religion, nationality, skin color, biological gender, gender identity, sexual orientation, disability status, veteran status, public and military service, and marital status.
- All Members shall be held accountable to the same standards as another Member, Leader, or Officer.
- All Members have the right to own their characters, the right to have their character respected by others, and the right to not have their characters used without their approval.
- All Members have a right to due process, and to submit grievances, and to see those grievances resolved; all without facing harm or recourse.
- All Members shall have the right to take a leave of absence from their roles and duties for a reasonable length of time when they have real life commitments they must attend to.
- A Game Manager (GM) shall possess full and total authority over their simulation (sim), operating under the right to administer their sim in the manner they see fit so long as it is aligned with the Fleet’s Charter and By-Laws.
- Each GM has the right to set the in-character ranks of their crew up to, but not above, the rank that the GM individually holds.
- Each GM has the right to accept players on to their sim, and the right to remove players from their sim.
- Each GM is free to create an individual rewards and honor system for their own environment.
- Each GM carries the sole authority to begin, end and alter the stories and plot on their sim in accordance with the overall plotline of the sim.
- Each GM has the right to due process, and to submit grievances, and to see those grievances resolved, all without facing harm or recourse.
- Each GM has the right to determine the gaming environment for their sim without it affecting or being affected by other sims in the Fleet.
Section 2 – Grievances
All Members have an expectation of redress of any grievances, be they with the game/sim, the Division, or the Group as a whole.
- Formal grievances regarding the state of their game/sim should be escalated to the game/sim’s GM. In the case that the grievance is with the GM, this should be escalated to point 2.
- Formal grievances regarding the state of their Division should be escalated to their Division Head. In the case that the grievance is with the Division Head, this should be escalated to point 3.
- Formal grievances regarding the state of the Group should be escalated to the Council for review.
- Grievances should be investigated, discussed, and an amicable resolution for both parties reached within 48 hours of the grievance being aired.
Standard Grievance Process:
The two parties involved in the grievance are expected to discuss the grievance in detail and work toward an amicable solution that is mutually agreed upon. Should it be necessary, the next person in the leadership ladder of the organization may be requested to be involved in the process, up to and including the chairperson.
GM Council’s role in Grievance Process:
Should a grievance reach the Council, mediation should begin as soon as reasonably possible, with an amicable solution agreed on by both parties reached within 48 hours. Council discussions shallbe public, with the identifying information of the party raising the grievance being omitted. Members should have a reasonable expectation to transparency and visibility of any grievance raised to the Council. Upon an amicable resolution being reached (this portion may be conducted privately), the results should be readily accessible to all members of the Group.
Section 3 – Structure
- A “Member” is defined as any individual who actively participates as part of the 22nd Fleet Community such as:
- A member of a game (or “sim”) that resides in the 22nd Fleet.
- A member of our Discord Server.
- A contributor on our fiction/open writing platform.
- A member of one of our committees or groups offsite.
- A “Game Manager” (GM) is defined as the individual responsible to the 22nd Fleet for his/her/their game(s) as listed on the 22nd Fleet roster.
- Should a Game have more than one GM responsible for its operation, only one GM will be permitted to join the Council. This GM will be solely responsible to the Fleet unless alternative arrangements are made with the appropriate Division Head.
Charter and By-Laws
- The 22nd Fleet By-Laws shall define the structures and procedures of the Fleet.
- If a conflict exists between the Charter and the By-Laws, the Charter shall be considered correct and the By-Law provision null and void.
- All changes to the By-Laws and Charter must be documented and announced to the members.
- All changes to the By-Laws must be accepted by a 50%+1 vote of the Council.
- All changes to the Charter, save for Section 1, must be accepted by a 66% vote of the Council.
- All changes to Section 1 of the Charter must be unanimous.
- The 22nd Fleet is divided into different divisions using a qualifier based upon genre, franchise, or other unique denominator.
- These divisions shall contain games that fit the description of the qualifier.
- A list of Divisions and their qualifier(s) shall be maintained in the by-laws.
- A Division can be formed with a minimum of two (2) games.
- Divisions shall be created or closed by a majority of votes cast by the CO Council
- Each division shall operate under the direction of the appropriate Officer.
Section 4 – Leadership and Officers
- Leadership of the Fleet shall be composed of the GM Advisory Council (the “Council”), Division Leadership (the “Officers”), the Chairperson (the “Chairperson”), and the deputies of both the Officers and the Chairperson.
GM Advisory Council
- Every GM will be granted a single seat on the GM Advisory Council.
- In addition to Division Heads, all GMs in a Division will form a Subcouncil to assist with the larger plans and development of the Division.
- If a GM has multiple sims in the fleet, and those sims are in multiple divisions, then that GM may freely participate in Subcouncil matters
- Each GM shall have an equal say and voice in the matters that concern the Fleet as a whole, and in matters concerning the Division(s) they are in membership of.
- The GM’s sim must meet the Fleet’s activity requirements in order to remain on the Council.
- The Council may, when appropriate, authorize the creation of subcommittees and/or other Officers in order to meet the needs of the Membership and/or the Fleet at large.
- Unless otherwise noted, Officers shall be nominated and confirmed by the GM Council with a majority of votes cast by the Council. Should there be more than one candidate in an election, a ranked points system may be used or any alternative method the Council agrees upon.
- Unless otherwise noted, Officers must run an active sim.
- All Officers may assemble a team of individuals in order to best execute the duties assigned to the office.
- All Officers shall serve from January 1 to December 31 of a calendar year.
- All Officers shall be subject to a yearly election.
- Any Officer will be unable to serve in multiple Officer roles, unless in an emergency.
- Officer positions include the Chairperson, Vice-Chairperson, Division Heads, and other Officers as contained within the by-laws.
- Once a Division reaches four (4) active games, the Council will appoint a Division Head.
- Division Heads must run an active game in the Division they oversee.
- Division Heads will be nominated by and appointed by the Council with a majority of votes cast by the Council.
- Each Division Head is permitted to authorize a deputy when the Division reaches ten (10) games. The Division Head will be permitted to appoint additional deputies at each addition five (5) games thereafter.
- Division Heads shall be allowed to:
- Accept and reject new games
- Permit the transfer of external games into the organization
- Develop and maintain new canon initiatives
- Close a game and/or transfer ownership of a game to new GM.
- Exercise any additional powers granted to them in the by-laws.
- Division Heads shall serve from January 1 to December 31 of a calendar year.
- Division Heads shall be subject to a yearly election.
- Should a Division Head be appointed for a partial term, they shall still be subject to reelection at the end of the term.
- A Chairperson will be nominated by and appointed by the Council with a 60% majority vote.
- Eligible candidates must have a simulation with at least three months of active status in the Fleet.
- The Chairperson shall function as a public servant and shall oversee the Fleet’s day-to-day operations. The Chairperson, however, will be unable to make major decisions related to the growth of the Fleet.
- Any decision the Chairperson makes may be subject to a veto with a majority of votes cast by the Council of the GM Council.
- The Chairperson may appoint a Vice-Chairperson to assist in Fleet Operations, and that Vice Chair must be accepted by the Council by a majority of votes cast by the Council.
- The Chairperson and Vice-Chairperson shall serve from January 1 to December 31 of a calendar year.
- The Chairperson and Vice-Chairperson shall be subject to a yearly election.
- Should a Chairperson or Vice-Chairperson be appointed for a partial term, they shall still be subject to reelection at the end of the term. This partial term shall also be considered a “full-term” for the purpose of term limits.
- A Chairperson may have no more than two consecutive terms in the position. Following these two terms, and a cooling off period, the Chairperson will be eligible for office.
- All matters before the Council, where applicable, or otherwise defined in the Charter or By-Laws, shall be decided by a majority of votes cast by the Council.
- All votes must be preceded by a 48-hour discussion period where open and honest discussion may occur and any and all questions may be asked.
- Following the discussion period, any member of the Council may call for a vote.
- All votes shall be conducted over a period of 3 days.
- Members are free to abstain from voting. The number of votes required to pass will be reduced per the number of abstentions.
- Members may not cast a ballot for any vote directly involving themselves, such as appointment to a position.
- In the event of a tie, the Chairperson shall cast a tie-breaking vote.
- Any voting action taken by the Council requires a quorum. Quorum is defined as 50%+1 of the Fleet’s active leadership. The Quorum to modify the Charter, unless otherwise noted, is 75% of the Fleet’s active leadership.
- If a Member of the Council who run more than one sim, that Member shall only cast one ballot in Council and Subcouncil votes.
- The Council shall have the power to remove any of its Officers or Chairpersons from office.
- The individual facing the removal vote shall not be allowed to vote.
- Regardless of the outcome of the vote, any sim the Officer or Chairperson leads shall not be banished or removed from the Fleet.
- The vote shall require a 66% majority and a 75% quorum in order to be considered valid.